Just the Facts

Just the Facts-Parent Info

Prairie Crossing Elementary

Carrie Rotherham, Principal

11605 S. Bradbury Ranch Dr. Parker, CO 80134


School Website: schools.dcsdk12.org/pce

District Website: www.dcsdk12.org

Parent Handbook: “just the facts...”


Inspired by our belief that each child is a unique treasure, we challenge students to develop socially, creatively and intellectually, empowering them to realize their fullest potential.


Parents are to leave a message on the 24-hour attendance line (303.387.8202) to report the absence of their child. Parents should leave the following information: Parent’s name, child’s name, teacher, date(s) of absence and reason for absence. Children absent from school for five days or more or for reasons other than illness or a family emergency need to receive prior approval from the principal in order for it to be considered an excused absence (see Homework Policy for requesting homework when absent). Parents are encouraged to schedule vacation and/or doctor’s appointments during school breaks. There is a significant, negative impact on a child’s education when he/she misses school or is chronically tardy.


District policy does not allow anyone visiting a school site to bring animals onto school property with the exception of guide or assistance dogs, or except as specifically authorized by the building principal or a school official.


For more detailed information on policies regarding student conduct and discipline, see Douglas County School District Codes of Conduct and Discipline (a copy of this booklet is available on the district website and must be reviewed by parents).


It is the responsibility of the parent to determine whether or not their child can safely ride a bicycle to and from school. Bicycles, scooters, hover boards, or skateboards must be walked on school property at all times. They are not to be ridden on school grounds. Locking the bicycle in the bike racks provided is the responsibility of the student. Students must obey all safety/traffic rules when riding to and from school. Students should always wear a helmet when riding a bicycle.

Due to safety and storage issues, skateboards or rollerblades are NOT to be ridden to school. Furthermore, the school does not allow skateboarding on the property at any time.


PCE Birthday Celebration Policy

We would like to honor birthdays this year by changing things up just a little! Instead of children bringing in their own treats to celebrate; we want to put traditions in place for US to celebrate THEM. We would like to honor and celebrate each child’s birthday this year in the following ways:

· Each morning children’s names will be read over the intercom during announcements

· When their names are read they will come to the office and receive a special pin to wear for the day! All day long we will celebrate with them for their special day!

· During each lunch period a special Birthday Table will be set up for birthday children to invite a friend or family member to eat lunch with them.

· Each classroom will be able to adopt its own special tradition also.

This change in policy is to help honor our children in a way that promotes being happy and healthy! PCE is working in conjunction with nutrition services and the district to promote healthy choices and to have children reach their fullest potential in academic, social, emotional and personal health!

Invitations to private birthday parties are NOT to be distributed at school, unless all members of the student’s class are being invited. By law and District policy, we are unable to provide parents with names, addresses, or phone numbers of our students. Parents may, however, use the published student directory.

There are four parties scheduled for the year that last approximately 50 minutes each. Halloween and Valentines parties are “breakfast parties” scheduled for the first hour of the school day (specific guidelines for Halloween costuming will be sent prior to the actual day of the party); winter and end-of-year parties will be scheduled for the last hour of the day whenever possible. It is recommended that party treats be balanced and nutritious with limited “sweets.”


The District requires a $10.00 book and materials fee per child to be collected by all elementary schools. This money assists in purchasing textbooks and instructional materials for each classroom. Students are expected to provide basic supplies. Supply lists for each grade level are available on our school website.


Routes and bus stops can be obtained from the school office or on the district website. Students riding the bus are given a copy of the bus rules at the beginning of the school year. It is recommended that students be at the bus stop 5 minutes before the scheduled pick-up time. Occasionally, a school bus may run late. Students are asked to wait at the stop for at least 15 minutes after the scheduled departure time. When this occurs, call the Transportation Dispatch office at 303.387.0571 for more information on your child’s bus. Parents should have an alternate plan in place when the bus is more than 15 minutes behind schedule. Whenever possible, it is always best if an adult can accompany their elementary child to the bus stop and wait with them until after the school bus arrives. It is also best if an adult can meet the school bus when an elementary student returns home. If you have any questions regarding the buses and their schedules you may call transportation at 303.387.0572 or log onto the district’s website at www.dcsdk12.org.

Occasionally, the office gets a request for one child to ride the bus with another child. If this occurs, a note from both parents is required.


Policies on cell phones and personally owned devices have changed to accommodate student’s learning needs. If a student is bringing in an electronic device for classroom learning purposes the survey below must be filled out. Classroom teachers will have their own guidelines on the use and storage of these devices.

Cell phones (and Smart Watches) brought in for safety reasons or parent communication must be turned OFF throughout the day and stored in their backpacks. Please know that we will not be responsible for lost items. It is the child’s responsibility to keep track of his/her own property.

Cell phones are not allowed out at recess or in the classroom.
If Cell Phones or SmartWatches cause a disruption to the learning environment they will be taken from the student and stored till the end of the day.  If this policy is violated more than once phones will be taken away and parents will be required to pick them up from the office.
Students will not be allowed to make calls throughout the day from cell phones.  They must utilize the school phone with teacher permission.  This is for the protection of our students, so that we are aware if they are not feeling well or if there is a concern that we can address immediately.


Due to the number of checks that students deliver to the school on a daily basis, please write separate checks in the following manner:

• Checks for lunch: write on the check the student’s name and student number.

• All other checks: write on the check the student’s name and the purpose of the check (i.e. field trip, after school enrichment, party money, book fees, etc.) To insure proper processing, all checks sent to the school should be in an envelope with the student’s name on the outside of the envelope and the purpose for the check.


Prairie Crossing Elementary School offers two childcare programs.

Before and After School Program: This program operates from 6:30 a.m.-8:40 a.m. and from 3:30 p.m.-6:00 p.m. The cost is $10.00 per morning and $11.00 per afternoon. The program provides recreation-based activities including, gym, projects, games, and much more.

Kindergarten Enrichment: This program is a structured learning program that emphasizes basic skills and social interactions. Kindergarten Enrichment classes are offered opposite of the kindergarten class. The cost is $20.00 per day.

No Contract Prices: You may take advantage of our BASE program on a daily of weekly basis with out a contract. The prices are $42.00 per day .

For more information about these childcare programs, please contact: Sara Clay at 303-387-8259 or sara.clay@dcsdk12.org.


We welcome you to visit our classrooms at any time during the school year and request that you allow the teacher the courtesy of advance notice. Please remember to sign in at the office before you go to the classroom. In order to maintain an uninterrupted learning environment for students, other guests (i.e. preschoolers, cousins, out-of-town friends, etc.) may join a student for lunch only with adult supervision.


E-mail is encouraged as an effective and efficient means for communication. E-mail addresses for teachers and other Douglas County School District staff members are in the following format: firstname.lastname@dcsdk12.org.

Parents can usually contact their child’s teacher by phone before or after school. In order to ensure a quality conversation, parents should always schedule an appointment if requesting a conference at school. Unless it is an emergency, teachers will not be interrupted during class time to take a phone call.

In order to ensure that concerns are resolved respectfully and equitably, parents are expected to maintain communication with their child’s teacher. Only after all attempts have been made to resolve a concern with the teacher, will an administrator assist in the resolution.


The Douglas County Educational Foundation (DCEF) develops private resources to enrich education within Douglas County School District for the fulfillment of lifelong learning experiences of our students, citizens and community. Parents can work with the Foundation to organize chapters within their school that can assist with fundraising efforts, promote cultural and educational activities, develop school/community partnerships, and receive information about family events. A link to the DCEF can be found on the District website under District Information.


Parents can receive District information through the website at www.dcsdk12.org and by signing up to receive the weekly District newsletter, Newsline, by emailing the Communications Office at communications@dcsdk12.org. Parents can also provide the District feedback about issues, concerns and good news through a section of the website called Feedback Central.


The dress and grooming code is established to teach grooming and hygiene, promote a positive self-concept, instill discipline, avoid safety hazards, prevent disruption, and teach respect. Modesty, cleanliness, neatness and appropriateness are the standards that should be observed by all students in their personal dress and grooming. Students are expected to wear clothes that would be considered appropriate for school. Keeping in mind the standards as stated above, each student is expected to dress in an appropriate manner and follow these basic guidelines:


Hair should be clean and neatly groomed. Extreme styles (i.e. hair dyed orange or blue, mohawks) that might disrupt normal school procedures will not be allowed. Hats, caps or other headwear (i.e. visors, bandanas, etc.) are only to be worn outside and not worn in the building and/or classroom.


No see-through or mesh clothing should be worn. No halter tops, muscle shirts, tube tops, strapless tops, spaghetti strap tops, or any other clothing which might reveal a large portion of the body (tank top-type shirts should have straps at least two-three fingers wide). Bare midriffs are not allowed. No extremely low cut blouses or shirts will be worn. No clothing that contains pictures, emblems, or writings that are suggestive, lewd, offensive, vulgar, or obscene or that advertise or depict tobacco products, alcoholic beverages, drugs, or any other substance are prohibited under district policy.

Shorts and Pants

Students are permitted to wear shorts, excluding any extremely short or tight-fitting shorts (fingertip length for shorts, skorts, skirts, etc.). Shirts should not extend below shorts. Shorts must be worn under short skirts and dresses. Sagged, baggy or oversized pants and tops (shirts, blouses, jerseys, etc.) will not be allowed. When bending over, pants should not expose skin or backside. Persistent violation by any student may require that his/her top be tucked-in and that a belt be worn.


Appropriate shoes are required at school. Please make sure children have athletic shoes on scheduled PE days.


Wallet chains, watch chains, or chains of any kind are prohibited. Earrings/ear jewelry worn on the ear are permitted. Clothing associated with gangs or promotes racism is prohibited. "Special days" on which special dress is permitted will be designated by the principal (i.e. “Hat Day”).

Violation of Dress Code

If the principal determines that student's grooming violates the dress code or presents a safety concern, the student shall be given an opportunity to correct the problem at school or parents will be contacted to take the student home. If not corrected, the student may be assigned to in-school suspension for the remainder of the day or until a parent or designee brings an acceptable change of clothing to the school. Repeated offenses may result in more serious disciplinary action. Appropriate discipline procedures shall be followed in all cases.

One simple guideline that students should follow is that if there is any question as to whether the apparel would be acceptable, it should NOT be worn to school. Each year there are a few things, including some "fads", that appear at school. These are not listed nor do these regulations cover all problems that may arise. When any "fad" gets started and potentially creates a disruption to the learning environment, school administrators will immediately take steps to eliminate the disruption.


It is required that a fee be collected from each student before each field trip to cover transportation expenses. An additional fee may be necessary to cover extra costs, such as admission to events for specific field trips.


Homework is assigned primarily to develop each child’s responsibility and to reinforce the home-school connection.

Typically, every student may have some type of homework on a daily basis, Monday through Thursday. Homework tasks generally fall into one of the following descriptors:

1. Completing unfinished work assigned in class;

2. Working on assignments missed due to an excused absence based on teacher discretion;

3. Reinforcing skills learned in class;

4. Completing research projects or long-range assignments;

5. Doing activities that encourage family involvement;

` 6. Practicing basic skills such as reading, word study, writing and memorizing basic math facts.


Children who arrive after the starting time (8:40 am) must check in with the school office before going to class. The student will be given a late pass to take to the teacher.


Anyone picking up a child before the end of the school day must check the child out from the school office. The child will then be called to the office upon the parent’s arrival. If anyone other than the parent or guardian is to pick up a child from school, prior arrangements must be made through the school office; otherwise, only those inpiduals listed as an emergency contact are allowed to sign out a child from school. Anyone checking a child out of school early is expected to come into the school and show identification at the office (do NOT request that the child be waiting).


We encourage all students to obtain library cards as part of their traditional school supply lists. Students can visit any of the Douglas County Libraries, or go to their website at www.douglascountylibraries.com and go to Quick Links to register for a library card.


Please be sure that all of your child’s personal items (coats, gloves, backpacks, etc.) are clearly marked for identification. A lost and found barrel is located near the cafeteria that can be checked at anytime once parents have checked in at the office. Items that are unclaimed for over a four-week period are donated to charity. Small items such as glasses, jewelry, keys, etc. are kept in the school office.


The following are prices for school lunch items:

Student Lunch w/Milk $2.85

Second entree $1.50

Milk $ .75

Adult Lunch w/Milk $3.50

Any amount of money can be deposited in a child’s lunch account. Every time the child goes through the lunch line, this account is automatically debited. When a child’s account is $1.00 or less, a note is immediately given to the child to take home. If a child’s account drops below zero, the child is not allowed to select a hot lunch until money has been deposited into the account. Any questions regarding your child’s account should be directed to the kitchen staff prior to 11:00 a.m.

You can access your child's account through Parent Portal (see below). You can register for this service at www.schoolpaymentsolutions.com. For questions about accounts, contact the Kitchen at 303.387.8260 or Theresa.creekbaum@dcsdk12.org

If your child would like a second entrée, the kitchen manager must be notified in writing that parents approve of their child requesting a second entrée before a child will be served a second time.

Your child may qualify for free or reduced lunch price meals. A Free and Reduced Price School Meal Application is given to all parents with the beginning of the year paperwork. Fore more information, please call 303.387.0305.


Only medication prescribed by a doctor can be administered to children. It must be taken to the office in its original container and a liability form completed and signed by the child’s physician.

Tylenol can be administered by the school office with a signed release form and only if the child is not running a fever.

Cough Drops can be taken to the health room and students must report to the health room to take them.

Sunscreen can be kept in a student’s backpack and students may apply it themselves. Sunscreen may not be shared.

Whenever a child is running a fever, of 100 degrees or more, parents are contacted and expected to pick up their child as soon as possible. Students must be fever and symptom free for 24 hours before returning to school.


The school office will be open from 7:45 am - 4:00 pm on regular days. These times may be adjusted on days that are not on a regular schedule, such as weather-impacted days or staff professional development days.


School Advisory Council

The School Advisory Committee (SAC) is comprised of parent representatives who assist in defining Prairie Crossing’s goals and developing school improvement plans. This council is a branch of the overall school governance which reviews the school program and assists in making decisions which benefit children. The SAC meets monthly. If you are interested in serving in this capacity, please write a letter of interest to the principal. Although we will hold elections in the fall for formal representation, any community member may and are encouraged to attend any meeting.

Prairie Crossing Educational Alliance (our PTO)

The Prairie Crossing Educational Alliance (PCEA) is a local self-governing unit whose main purpose is to promote the welfare of children and youth in the home, school and community. The PCEA Board meets monthly. For more information you can access the PCEA website.

Parent Volunteers

Parent volunteers are always needed in our school. Volunteers may work in the classroom with small groups of students or perform clerical tasks at school or home. Volunteers also help in the library, workroom or with special events such as field trips. Please contact our Parent Volunteer Coordinator, Cheryl Seeley at 303.387.8211 to discuss which opportunity you would be interested in.


To ensure the safety of our students, staff and visitors, please adhere to the following guidelines:

If leaving your car to walk with your child, ALWAYS park in a legal zone. Parking is located in front of the school in the east parking lot. Parking in the north area of the east lot will allow you to safely walk to the school without crossing in the student drop off lane.

Student Drop Off Lane: Parents using this area must drop their child off along the curb. This area is two lanes wide so that parents can stop along the curb and then pull out into the left lane when exiting. Students should only exit the car on the passenger side. Parents using this area should always drive as far forward in the lane as possible before stopping. When picking students up in this area, parents SHOULD NOT double park NOR leave the car unattended. Students should, again, only enter the car on the passenger side from the curb. There is to be NO PARKING in the drop off lane as it is an emergency vehicle access lane.

A separate bus loop on the north side of the school is provided for buses and daycare vans only. Under no circumstances may parents park in this area.


Personal objects of value are to be brought to school only during special occasions when a teacher has given permission. Playground equipment is provided by the school. Toys and items such as skateboards, scooters, rollerblades and radios are not permitted at school. We cannot be responsible for any loss or damage to students’ personal property.


Elementary Progress Reports (EPRs) are posted on Parent Portal two times a year at the end of each 16-week semester. Two formal Parent-Teacher Conferences are scheduled during the school year. A parent may request a conference at any time with their child’s teacher or other teachers who work with their child. Teachers and parents are encouraged to make children a part of the conference whenever both feel it is appropriate.


The first bell rings at 8:30 a.m. and school is in session from 8:40 am - 3:30 pm

The kindergarten schedule is as follows:

Morning Kindergarten: 8:40 am - 11:35 pm

Afternoon Kindergarten: 12:35 am - 3:30 pm

Buses arrive at approximately 8:35 am. Parents must not drop off children before 8:30 am as there is no supervision available. Afternoon kindergarten students will line up by the front door. Due to safety considerations, students are to enter the building in the morning through the front door or through the bus doors only.


In the event of inclement weather or other circumstances, school may be dismissed early. Although a volunteer phone tree will be initiated to contact parents about an early dismissal, unfortunately it cannot be guaranteed that every parent will be contacted. For this reason, parents must check the district website for current information if weather conditions suggest an early dismissal is possible.


To prevent any unauthorized persons from entering the building during school hours, all entrances are locked. Please do not knock on other entrance doors requesting entrance from teachers or students. Anyone entering the building is asked to use the main entrance and report to the school office before proceeding anywhere else. All visitors must wear a “visitor badge.” Although we welcome parents and community members to visit our school, we also want to ensure our students are safe at all times. Parents waiting to meet their children at school dismissal time should wait outside near the designated doors in which students exit. Standing near classroom doors presents a distraction to our students’ learning environments.


In order to promote healthy eating habits, snacks are limited to nutritious foods only. Granola bars, fruit, veggies, nuts, Fruit Roll-ups, cereal, etc. are fine. “Sweets” such as cookies, chips, and cake should be saved for lunch-time. Water bottles( with water only) are allowed in classrooms, please remember to keep water bottles away from electronics.


Students are asked to use the office telephone only in cases of an emergency. Arrangements for visits to friends after school are not considered emergencies.


Every Thursday a folder is sent home with your child which contains school work, classroom news, and news of school meetings and events. Please feel free to write comments, ask questions, or voice concerns on the form provided on this folder.


On most Thursdays (or other weekdays when more immediate communication is necessary) an email about current district and school events will go to our parent email list. This list is generated from the information provided when registering or updating your contact information. Please ensure that we have a current email address. Email is a critical line of communication from the school to parents. Additionally, if you do not have an email account, please let the office know so we can provide a paper copy of school communications.


The school and district websites provide valuable information about our school and district. Parents are encouraged to visit both sites to learn more or find the answers to questions. Please visit the Prairie Crossing Elementary website at schools.dcsdk12.org/pce and the district site at www.dcsdk12.org.


Prairie Crossing is in the CHAPARRAL FEEDER AREA for weather related information.

The District will report severe weather delays and school closures via:

website www.dcsdk12.org

weather hotline 303.387.SNOW (7669)

local television and radio broadcasts

The website and hotline will provide the most updated information. Information is posted to all sources by 5:00am.

Schedule changes due to weather will be reported by geographic areas. Watch for area weather related schedule changes under the following headlines: Douglas County Chaparral Area Schools or Douglas County School District (when all District schools are closed or delayed).

Only exceptions to normal will be announced. A delayed schedule means elementary, middle and high schools start ONE HOUR later than the normal school start time. In these cases, morning buses will run one hour later than normal. Afternoon buses will run at the regular time.

When activity buses are canceled, all activities in the identified geographic region and/or District are canceled, including athletic practices, games, rehearsals, performances, meetings, conferences, etc. The District will make a decision about cancellation of after school activities by 1:30 pm the day of the severe weather event. When activity cancellation occurs, students should ride their regular bus or use their regular mode of after school transportation.

We respect your right as a parent to make inpidual decisions for your child. If you choose to keep your child out of school due to severe weather, his or her absence will be excused.

Lightning Procedures During Dismissal

Sometimes afternoon thunderstorms in Colorado develop with lightning. In the event of lightning near Prairie Crossing during dismissal, the following steps will be taken: The school administrator, after consulting with the storm spotters, will decide if the students should be kept in the building until the lightning subsides.

The procedures for notifying parents and releasing students are as follows:

Ø When lightning is spotted in the immediate area prior to dismissal, an announcement will be made over the intercom (inside and out) that dismissal will be held due to lightning in the area.

Ø We will place a yellow flag in the flag holder located on the railings of the mobile classroom. This will notify parents of the delayed dismissal status.

Ø A staff member will send out a notification via the PCE Twitter and Facebook accounts and will post a note on the home page of the PCE website.

Ø Teachers will hold students in their classrooms. If a specials teacher has a class, he or she will keep the class in their room, where the classroom teacher will rejoin them.

Ø Parents will go directly to the classrooms to sign students out. If the adult picking a child up is not the parent, teachers will direct them to the office to sign the child out and verify that he/she is on the child’s emergency contact list and check for identification.

Ø Parents may only sign out their own child. If they are on another child’s emergency contact list, they may sign that child out also. Again, they are to be sent to the office to verify.

Ø When it is deemed safe, all students remaining in classrooms will be dismissed from school.

Bus Riders:

Pending permission from the Transportation Department and/or Central Office and if it is deemed safe by the school administrator, bus students may be allowed to load the bus at the normal dismissal time. If safety becomes an issue at the bus stop, students will be held on the bus according to the judgment and policies of the Transportation Department.






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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District’s Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Catherine Franklin, Interim Compliance Officer, 620 Wilcox Street, Castle Rock, Colorado, complianceofficer@dcsdk12.org, 720-433-1285. Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.